Aesir EHS — Terms of Service

Effective date: May 7, 2026 Last updated: May 7, 2026

These Terms of Service ("Terms") are a binding agreement between Aesir Services Inc, a Mississippi corporation ("Aesir," "we," "us," or "our"), and the company or organization identified during signup ("Customer," "you," or "your"), governing your access to and use of the Aesir EHS web application, websites, and related services (collectively, the "Service").

By creating an account, signing in, or otherwise using the Service, the individual accepting these Terms represents and warrants that he or she has full right and authority to execute this agreement on behalf of the Customer and to bind such party to the fulfillment of all provisions stated herein.

If you do not agree to these Terms, do not use the Service.

1. The Service

Aesir EHS is a software platform designed to help companies organize environmental, health, and safety ("EHS") information — including but not limited to facility locations, outfalls, points of interest, permits, files, and related records.

The Service is a supplement to, not a replacement for, your own EHS program. You remain solely responsible for compliance with all applicable federal, state, and local laws, regulations, permits, and consent decrees that apply to your operations. The catalog of forms, plans, templates, reports, and reference material on the platform is provided as a working aid; it is not legal advice and is not guaranteed to be complete, current, or sufficient for any particular regulator or jurisdiction.

You acknowledge that you use the Service at your own risk.

2. Eligibility and accounts

To use the Service you must be at least 18 years old and capable of entering into a binding contract. The Service is intended for use by businesses, not consumers, and personal data uploaded to the Service should be limited to legitimate business contact information for personnel and authorized representatives of your company. You agree not to upload sensitive personal information beyond what is reasonably necessary to operate your account.

Geographic scope. The Service is offered to U.S.-based businesses only. We do not market the Service to, or knowingly accept customers located in, the State of California or any jurisdiction outside the United States. By signing up, you represent that your principal place of business is in the United States and outside California. If your circumstances change, you must notify us at support@aesir.services; we may, at our discretion, terminate or decline to renew the account.

You are responsible for:

Keeping your sign-in credentials confidential.
All activity that occurs under your account.
Promptly notifying us at support@aesir.services of any suspected unauthorized access.
Ensuring the accuracy of the company information you provide.

Aesir reviews new account requests and may approve, reject, suspend, or terminate accounts at its discretion, including for violation of these Terms or the Acceptable Use Policy.

3. Acceptable use

Your use of the Service is also governed by the Acceptable Use Policy ("AUP") at /legal/aup, which is incorporated into these Terms by reference. Violations of the AUP are violations of these Terms.

4. Customer data and privacy

"Customer Data" means the information, files, and content you upload to or generate within the Service. You retain all ownership rights in Customer Data. You grant Aesir a limited, non-exclusive, worldwide license to host, store, process, transmit, display, and back up Customer Data solely as needed to provide the Service to you and as otherwise permitted in these Terms.

We will not sell your Customer Data, and we will not share another customer's data with you. We use commercially reasonable measures designed to keep one company's data isolated from another's; however, no system is perfectly secure, and you accept this residual risk by using the Service.

Our handling of personal information is described in our Privacy Policy at /legal/privacy.

5. Fees, billing, and late payment

Unless your order or invoice specifies otherwise:

Payment is due within 30 days of the date of billing. If payment is not received within 30 days, interest will be applied to any unpaid or underpaid balance at the rate of 1.5% per month (or the maximum rate allowed by law, whichever is lower).
Collection costs. If collection proceedings are required, you will reimburse Aesir for all interest allowable by law calculated at the maximum rate allowed by law, as well as all attorney fees, court costs, and any other expenses incurred by Aesir in attempting to collect any unpaid amount.
Recurring services. If your subscription is a monthly fee, Aesir will continue to invoice monthly for the service(s) until the subscription is cancelled in accordance with these Terms.
Taxes. Fees are exclusive of taxes. You are responsible for any sales, use, or similar taxes other than taxes imposed on Aesir's income.
No refunds. Fees already paid are non-refundable. You may cancel your subscription at any time as described in Section 9; cancellation stops future billing but does not refund the period already paid for.

6. Service availability and changes

We work to keep the Service available, but we do not guarantee uninterrupted, error-free, or perfectly secure operation. We may modify, suspend, or discontinue any part of the Service from time to time, including for maintenance, security, legal compliance, or product changes. We will use reasonable efforts to provide advance notice of material changes that would adversely affect your use of the Service.

7. Scope of service and change orders

This agreement is limited to access to the Service as described at sign-up, in your order form, or on the Aesir website. Should either party later seek to materially modify the scope of services beyond standard subscription access — for example, custom integrations, professional services, or bespoke reporting — a written change order signed by authorized representatives of both parties will be required.

8. Intellectual property

The Service, including all software, templates, design, branding, and documentation, is owned by Aesir and is protected by intellectual property laws. We grant you a limited, non-transferable, non-exclusive right to access and use the Service during the term, solely for your internal business purposes and in accordance with these Terms. All rights not expressly granted are reserved.

You may not (i) copy, modify, or create derivative works of the Service; (ii) reverse-engineer, decompile, or otherwise attempt to discover its source code; (iii) resell, sublicense, or commercially exploit the Service; or (iv) remove or obscure any proprietary notices.

9. Term, termination, and what happens to your data

Term. These Terms apply from the date you first accept them and continue until terminated.

Termination by you. You may cancel your subscription at any time from your account settings or by contacting support@aesir.services. Cancellation takes effect at the end of the current billing period.

Termination by us. Either party may terminate this agreement at any time, with or without cause, upon 10 days' prior written or verbal notice to the other party. We may also suspend or terminate immediately and without notice for non-payment, AUP violations, security risks, suspected fraud or illegal activity, or where required by law. Upon termination you will compensate Aesir for all services performed through the date of termination and all reasonable costs and expenses incurred by Aesir in effecting the termination, including non-cancelable commitments.

Restore period and data deletion.

Days 0–30 after cancellation or non-payment-driven suspension ("Restore Period"): your account is placed in a read-only state. You may sign in to export Customer Data or to reactivate the account. Aesir is also permitted to reactivate an account that was suspended for non-payment if payment is later received and confirmed (for example, where a check or other manual payment was received but not promptly recorded).
At day 30: if the account has not been reactivated, Customer Data is soft-deleted (hidden from active use).
At day 60: Customer Data is hard-deleted from active production systems.
Backups: routine encrypted backups may persist for up to 90 days following hard deletion, after which they are purged in the ordinary course.

For terminations resulting from a serious breach of these Terms or the AUP — including security violations, fraud, or unlawful activity — Aesir may shorten or skip the Restore Period at its discretion.

Survival. Sections 5 (Fees), 8 (Intellectual Property), 10 (Disclaimer), 11 (Limitation of Liability), 12 (Indemnification), 13 (Dispute Resolution), and 14 (General) survive termination.

10. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY.

WITHOUT LIMITING THE FOREGOING, AESIR DOES NOT WARRANT THAT (i) THE SERVICE WILL MEET YOUR REQUIREMENTS, (ii) THE SERVICE WILL OPERATE WITHOUT INTERRUPTION OR ERROR, (iii) ANY DATA, REPORT, OR OUTPUT GENERATED BY THE SERVICE WILL SATISFY THE REQUIREMENTS OF ANY REGULATOR OR PERMIT, OR (iv) ANY DEFECT WILL BE CORRECTED.

YOU ARE SOLELY RESPONSIBLE FOR DETERMINING THE SUITABILITY OF THE SERVICE FOR YOUR INTENDED USE AND FOR COMPLIANCE WITH ALL APPLICABLE LAWS AND PERMITS.

11. Limitation of liability

No personal liability. You agree that any claim filed against Aesir will be filed solely against Aesir Services Inc, and that no individual person — including any officer, director, shareholder, employee, contractor, or agent of Aesir — shall be made personally liable for damages, in whole or in part.

Sole and exclusive remedy. Your sole and exclusive remedy for any alleged breach by Aesir of its standard of care under these Terms shall be to require Aesir to re-perform any defective services — except to the extent caused by Aesir's gross negligence or willful misconduct.

Liability cap. THE TOTAL LIABILITY OF AESIR, ITS OFFICERS, DIRECTORS, EMPLOYEES, SUBCONTRACTORS, AND VENDORS, FOR LIABILITIES, CLAIMS, JUDGMENTS, DEMANDS, AND CAUSES OF ACTION ARISING UNDER OR RELATED TO THIS AGREEMENT — WHETHER BASED IN CONTRACT, TORT, STRICT LIABILITY, WARRANTY, OR OTHERWISE — SHALL BE LIMITED TO ONE (1) MONTH OF FEES PAID BY YOU FOR THE SERVICE IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM; HOWEVER, FOR LUMP-SUM OR ONE-TIME SERVICES, LIABILITY SHALL BE LIMITED TO 50% OF THE PROJECT COST.

Time bar. All claims by you against Aesir shall be deemed waived and relinquished after one (1) year from the date of the event giving rise to the claim or, for claims related to specific deliverables, one (1) year from completion of the relevant service.

No consequential damages. AESIR AND CUSTOMER SHALL NOT BE RESPONSIBLE TO EACH OTHER FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFITS, LOST DATA, OR LOST BUSINESS) INCURRED BY EITHER PARTY OR FOR WHICH EITHER PARTY MAY BE LIABLE TO ANY THIRD PARTY, WHICH DAMAGES HAVE BEEN OCCASIONED BY THE SERVICE OR ANY REPORT, OUTPUT, OR WORK PRODUCED THROUGH THE SERVICE.

These limitations apply to the maximum extent permitted by applicable law and apply even if a remedy fails of its essential purpose.

12. Indemnification

You will defend, indemnify, and hold harmless Aesir and its officers, directors, employees, contractors, and agents from and against any third-party claims, losses, damages, liabilities, and reasonable attorneys' fees arising out of or related to (i) your Customer Data, (ii) your use of the Service in violation of these Terms or the AUP, (iii) your violation of any law or third-party right, or (iv) any representation you make to a regulator based on output from the Service.

13. Dispute resolution; governing law

Governing law. This agreement has been executed in the State of Mississippi and shall be governed by and construed in all respects in accordance with the laws of the State of Mississippi, without regard to its conflict-of-law principles.

Step 1 — Informal resolution. Before filing any formal proceeding, the parties agree to attempt to resolve any dispute by good-faith written negotiation for at least 30 days after written notice of the dispute is sent to support@aesir.services (for claims against Aesir) or to the Customer's registered email address (for claims by Aesir).

Step 2 — Small claims carve-out. Either party may bring an individual action in small claims court for any dispute that qualifies for small claims jurisdiction in Forrest County, Mississippi (or the small claims court covering the Customer's principal place of business), provided the action remains in that court and is not removed or appealed to a court of general jurisdiction.

Step 3 — Binding arbitration. Any dispute that is not resolved under Step 1 and that is not eligible for Step 2 shall be resolved by final and binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The arbitration shall be conducted by a single arbitrator, seated in Forrest County, Mississippi, in the English language. Judgment on the award may be entered in any court of competent jurisdiction. Each party shall bear its own attorneys' fees and one-half of the arbitrator's fees, except where the arbitrator determines that fee-shifting is warranted under applicable law.

Class-action waiver. Disputes will be resolved on an individual basis only. Neither party may bring or participate in a class, collective, consolidated, or representative action against the other. If this class-action waiver is held unenforceable, then the entirety of Section 13 (Step 3) shall be null and void, but the remainder of these Terms shall remain in force.

Equitable relief. Notwithstanding the above, either party may seek injunctive or other equitable relief in a court of competent jurisdiction in Mississippi to protect its intellectual property or confidential information.

30-day opt-out. You may opt out of the arbitration and class-action waiver provisions of this Section 13 by sending written notice to Aesir at support@aesir.services or PO BOX 548, Petal, MS 39465 within 30 days of first accepting these Terms. If you opt out, disputes will be resolved in the state and federal courts located in Forrest County, Mississippi, and both parties consent to the personal jurisdiction of those courts.

14. General

Entire agreement. These Terms, together with the Privacy Policy, the AUP, and any order form or invoice that references these Terms, constitute the entire agreement between you and Aesir regarding the Service and supersede any prior agreements on the subject.

Order of precedence. If there is a conflict between these Terms and an order form or invoice signed by both parties, the order form or invoice controls for that engagement.

Amendments. We may update these Terms from time to time. If we make a material change, we will provide reasonable notice (for example, by email or by prompting you to re-accept on next sign-in). Your continued use of the Service after the effective date of an updated version constitutes acceptance.

Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, sale of assets, or by operation of law.

Severability. If any provision is held unenforceable, the remaining provisions will remain in full force and the unenforceable provision will be modified to the minimum extent necessary to make it enforceable.

No waiver. Failure to enforce any right or provision is not a waiver of that right or provision.

Force majeure. Neither party is liable for failure to perform due to causes beyond its reasonable control, including acts of God, war, terrorism, civil unrest, governmental action, internet outages, or supplier failures.

Notices. Notices to Aesir must be sent to PO BOX 548, Petal, MS 39465, with a copy by email to support@aesir.services. Notices to you may be sent to the email address on file for your account.

Contact. Questions about these Terms can be sent to support@aesir.services.

Aesir Services Inc PO BOX 548 Petal, MS 39465 support@aesir.services